Privacy Notice (How we use your information)
The categories of personal information that we access, collect and/or hold include:
· Personal and/or special category information held on school MIS
· Personal and/or special category information held in accordance with the schools’ subject access requests (while processing the request) and in relation to school data breaches.
· Characteristics (such as free school meal eligibility, Pupil Premium Information)
· Attendance information (such as sessions attended, number of absences and absence reasons)
· Assessment information
· Relevant medical information (Special Category Data)
· Special Educational Needs information
· Exclusions and Behavioural information.
· Financial Information (such as dinner money transactions, trip transactions)
Why we access, collect, and use this information
· To support the school.
The lawful basis on which we use this information
We collect and use your information under Data Protection Act 2018 (UKGDPR) Article 6 - Lawful basis
(b) Contract: The processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.
Special category data from article 9 is processed under condition (a) the data subject has given explicit consent to the processing of those personal data for one or more specified purpose.
Storing of your data
We hold your data if it is lawful for us to do. Any data that we are no longer required to hold lawfully is deleted/destroyed in accordance with the company Data Ecosystem document. All data is stored on a secure server within the companies office.
Who we share your information with
We do not share your data with anyone else.
Why we share your information
N/A
Requesting access to your personal data
Under data protection legislation, you have the right to request access to the personal information we hold about pupils and staff at the school. To make a request for this data, contact Mr Bryan Chapman (Data Protection Officer) using the details provided at the end of this document. Please see the company’s subject access request policy for further information.
You also have the right to:
· object to processing of personal data that is likely to cause, or is causing, damage or distress
· prevent processing for the purpose of direct marketing
· object to decisions being taken by automated means
· in certain circumstances, have inaccurate personal data rectified, restrict processing, erased or destroyed
· Data portability; and
· claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office:
· Report a concern online at https://ico.org.uk/concerns/
· Call 0303 123 1113
· Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Contact
If you would like to discuss anything in this privacy notice, please contact the data protection officer by e-mail (below).
Chapman Data and Information Services Ltd
admin@chapmandis.co.uk